The Ideal Communication - Essay Sample

Introduction

Communication is the act of conveying information from one party to another through the use of an understood means. Significantly, the ideal discussion is critical because through it the intended message can be passed effectively. It is the tool for creating and maintaining relationships among people, and for it to be effective, it has to be ideal for both parties that are; the sender and the receiver of the information. In organizations, issues arise on a daily basis because people come from diverse backgrounds and their ways of communicating differ. Misunderstanding matters have therefore been experienced because people lack the proper skills to teach. For an ideal conversation to take place, the communicator has to possess the characteristics of an excellent communicator. In organizations whether a person is a manager or a junior staff, it is mandatory that they communicate effectively for the smooth running of activities. However, it is important to note that communication skills are learned and practiced over time as every individual has a different exposure and way of communicating. The paper will, therefore, discuss the characteristics of an ideal communicator and explore the reasons why good communication skills are essential. It will emphasize organizational communication by giving various examples.

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An ideal communicator should be an active listener in a conversation because this way they are able to get what the other party is telling them. It is essential not to interrupt people while they are talking but instead one should be actively listening so that they do not miss out on the content and meaning of the message communicated. Good communicators also confirm that they are actively looking for instance through nods, paraphrasing information, among others. It is an excellent way to avoid monologues in communication. Similarly, an ideal communicator should be open-minded and allow others to give their views without being judgmental of their conversation. In organizations staffs have different opinions and ways of communicating; managers and fellow employees need to understand this to avoid immediate or future conflicts, for instance, a person who talks much or loudly should not be mistaken for dominating a conversation.

Additionally, an excellent communicator should respect others in the communication process as this is the ingredient for mutual and continued conversation. When there is respect, the other party feels that their ideas are valued, and their presence needed. When there is no mutual respect every message conveyed will be considered a witch-hunt and directed to specific people. For instance, in organizations, the managers should respect the employees and the juniors, in turn, should reciprocate.

Besides, an excellent communicator should be timely in conveying the intended message because information is only useful for a given duration of time and if it is not communicated during this time, then it will lose validity. When a message is conveyed at a later time, then it will not be helpful to be parties. For instance, if a manager wants specific issues handled within a given month, then they need to communicate it early enough for others to meet the set timeline. Furthermore, an ideal communicator should be objective in the communication, and this means that they should have a clear goal of the discussion so that they can organize the message according to the intended needs. Moreover, they need to be positive thinkers in every conversation to avoid the risk of conflicts and disappointments. It is normal that the human brain is well attuned to negative feelings that time will require a lot of think to process. In this regard, effective communicators try their best to offset negative feedback by giving out several positive comments to neutralize the situation. In the corporate world, good leaders help others in developing resilience in the harsh business environment. Also, an ideal communicator should be good at interpreting nonverbal messages because sure communication signs are not spoken but just expressed. In this case, a perfect communicator should be able to understand information that is spoken for instance moods, body language eye contact among others. For instance, they should know that a person who does not maintain direct eye contact during a conversation could be bored or distracted. Besides, an excellent communicator should have empathy towards others this means they should put themselves in the situations of people they are communicating with. In this way, they will be able to understand their sentiments and help them receive communication in a better way. It is important not to force one's views on others as people have different ways of understanding and interpreting information. Therefore a good communicator should understand how others feel about a given situation. Moreover, an excellent communicator should give feedback on the subject matter to complete the process of decoding and encoding. Any communication should be replied either by acknowledging receipt and acting on it on reacting appropriately.

Through good communications skills, stronger decisions are made, and problems are solved beneficially. It means that when parties have good communication the conversation will flow in a right way and meaning is conveyed as intended. In organizations, excellent communication skills help in making correct decisions and problems that arise are amicably solved. Excellent communication skills also increase productivity in an organization as satisfaction is obtained. When there is effective communication, both parties are contented, and they will focus more in working towards bringing good results and therefore more productivity at the workplace. For instance when managers have excellent communication skills, they will have a good relationship with their juniors, and in turn, they become productive at work. Similarly, excellent communication skills enhance the image of a professional, and in this case, a person earns respect and creates an excellent reputation for the companies they are working for. As a result of ideal communications, good business relationships can be created, and this can boost the sales of an organization leading to high-profit margins.

Also, good communication mitigates conflicts organizations in the organization and even in personal relationships. It is a right way of bringing down an escalated situation. In organizations, arguments can arise but when there is excellent communication between the parties involved in a resolution can easily be reached. It also enhances team building at the workplace as unity and cooperation are fostered. People who communicate well relate well and as a result, a strong team that has a mutual understanding is built. As a result satisfaction, and morale among the employees is enhanced. To add to this, growths are experienced in the organization because employees will be satisfied and will better concentrate on their work and as result productivity goes up leading to growth.

Additionally, excellent communication skills help in building trust among people and this lead to achieving a lot within an organizational context. For instance, when people have confidence in business dealings, they can quickly strike great deals because there is no fear of fraud or evil intentions. Finally, excellent communication skills also help in surviving a catastrophe and looking for solutions to an issue that seems difficult to handle. Sometimes organizations are faced with stressful situations that require a lot of effort to resolve. When there is an ideal communication set up, then it is easy to survive the catastrophe.

Conclusion

In conclusion, it is important to note that communication is the means through which relationships among people are created and maintained, and for it to be effective, it has to be ideal to both parties that are; the sender and the receiver of the information. In organizations, concerns come up on a regular basis because individuals come from diverse backgrounds and their ways of communicating differ. Problems of misinterpretation have therefore been experienced because people lack the proper skills to teach. For effective communication to take place, the people need to possess the features of an excellent communicator. In organizations whether a person is a senior or junior staff, it is mandatory that they communicate effectively for the smooth running of activities. The essential features of an ideal communicator include; active listener, open minded objective, has empathy, has respect for other people, able to interpret non-verbal language among others. When there is excellent communication a lot can be achieved for instance high productivity, healthy relationships, easy and effective decision making, and strong connections with others. Ideal communication skills are the tools to a good conversation in any organization.