Paper Example on Promote Ms Anthony to Senior Secretary: Check Qualifications & Recommend

Email Response: Hello Mary, since Ms Anthony is not yet proficient in the requirement for the job, I recommend that she finishes her course and qualified before I officially promote her to a senior secretary. At the same time, I will keep an eye out of the vacant senior secretary position for her. Please understand.

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Additional Actions needed: Check on Ms Anthony's qualification for a promotion to a senior secretary. If she is indeed qualified, then send in the recommendation to promote her position.

Item 2

Kelly Actor

Email response: Hello Kelly, first of all, I would like to thank your loyalty to our company. I hear your concerns. At the moment, I will look into your situation and qualifications upon further decisions. I will also contact your supervisor regarding the case. I have no doubt you are an excellent employee. Please give me a couple of workdays to look into it, and I will get back to you as soon as possible.

Additional actions: Ask for Kelly's supervisors' opinion. Check on Kelly's work records. Double-check if there is a vacant executive secretary position. If all qualifications are filled and that there is an opening for the executive secretary. Send in a recommendation for Kelly's pay increase.

Item 3

Jane Swenk, Supervisor

Email response: Hello Jane, I think a bigger question is why M.O. is still in the same position after doing the same job as her daughter after 28 years. Unfortunately, the policy only gives out possible six merit increases. I would recommend that you look into an opening for the senior secretary's position for that M.O may be qualified for the promotion and therefore increases her salary. If she remains in the same position, there is nothing I can do for her regarding her pay raises. Thank you.

Additional actions: Check on the potential opening for senior secretary positions. And check on M.O.'s qualification for the job. Ask Jane to send out a letter of recommendation for M.O.'s promotion

Item 4

HR Director

Email Response: See the following calculations Assumption: Salary is based on the average pay amount of each grade = (max pay+ min pay)/2, and also assumes the numbers of employees are adequately fulfilled.

Office Service Aide: $23,260 * 40 number of employees = $930,400

Office Services Assistant: $24,962 * 30 = *748,860

Secretary: $28,822 * 20 = $576,440

Senior Secretary: $33,855 *40 = $1,354,200

Executive Secretary: $42,079 * 20 = $861, 580

Total payroll budget = $4,471,480

Item 5

Bob Franklin, Administrative aide

Email response: Hello Bob, Our pay is based on payment are based on one point rather than the duties and responsibility of the job.

Additional actions: In future, we will consider revising your salary.

Item 6

Betty Dyer, Supervisor

Email response: Hello, Betty, I will review your recommendation. Note that there are six potential merit increases Tammy can get within her first five years of employment. Since she has only been with the company for less than a year, she still has more chances to get pay increases, later on, should she choose to continue working in the company. Within the five years, I would recommend you keep an eye out for openings on senior secretary positions for her promotion.

Additional actions: Look into Tammy's situation and calculate potential merit increase for her. Set a reminder to look for senior secretary vacancy.

Item 7

Hal Markley, Supervisor

Email response: Currently our pay is usually based on the points that one has, the more points you have, the better salary you will get. Thank you.

Additional actions: In future, we might paying our staffs based on their performance.

Item 8

McNamara, Department Manager

Email response: Hello McNamara, unfortunately, attending a civil rights rally is not a legitimate reason for missing work. Ms White should have asked for permission to be dismissed earlier before she left. If Ms White is a full-time employee, then she would still be paid for those hours since she worked for the rest of the day. However, if she is a part-time employee, I recommend that you not include those hours into her paycheck. Thank you.

Additional actions: lookup Mary White's work status to check if she works full-time or part-time. Also, mark on her record that she may have tendencies to leave work early.

Item 9

Sue L. Ross, Supervisor

Email response: Hello Sue, please help Julie understands that if she keeps up her good satisfactory work in her position, she will have the chance to be promoted to executive secretary. At the same time, I will check if there is an opening in such a position. If there is, then I will start the process of looking into her qualification to be an executive secretary. Meanwhile, if there is already an executive secretary, then I cannot do much for her.

Additional actions: Find out why the executive secretary is frequently on vacation or sick leave, maybe he/she is not fit for the job anymore. If that is the case, then I would recommend Julie to take over the position based on Sue's recommendation. Also, maybe it is a potential for both of them to be executive secretaries together. Look into Julie's job evaluation.

Item 10

Doris Pope, Department Head

Email Response: Hello, Doris. Currently, our operating policies do not have provisions for working from home. Therefore, it will be impossible for him to work from home.

Additional actions: Devise whether it will be effective if some employees work from home.