Business Letter: Purpose, Types & Examples - Essay Sample

Introduction

A business letter is referred to as a formal document that is sent from one organization to another and from a firm to its employees, stakeholders, and clients. For instance, business letters in a company are utilized for proficient correspondence between individuals (Founders Guide, 2019). Although emails have taken over being the most mutual form of communication, printed-out commercial letters still utilized for several purposes, serious kinds of correspondence, including employment verification, reference letters, job offers, as well as many more.

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Question 1

Some of the common mistakes that are made in the business letter include unprofessional formatting. The format of the letter is essential since it is noticed immediately. Formal letters ought to include the date and the company's address. Text of the letter needs to be left-aligned with spaces between paragraphs. Another mistake is the use of informal language, yet according to the definition of business English that is polite language should be used. In a corporate letter, adjectives and informal transitions should not be used (Founders Guide, 2019). For example, instead of using 'also' one may decide to use likewise.

Question 2

Errors in a business can prevent business relations, and being good in communication is half a battle. Also, mistakes bring about misunderstanding. If the business owner listens and speaks well, there is no possibility or little misunderstanding. Misunderstanding in most cases in business is caused by the inability to write or speak well, or snoop effectively. Finally, it ruins the first impression. The letter should be kept brief since readers lack time to read long letters.

Question 3

There are various ways an individual can use to avoid errors in business letters in future. One way is by trying effective ways of writing persuasive letters. If the writer does not write an operative business letter, then the weaknesses will be exposed quickly (Founders Guide, 2019). Another way is learning techniques to the appropriate way to write these letters and the language that should be used. Appropriate format and language make the presentable letter ad attractive to the reader.

Question 4

There are some of the things that should be included in the best rehearsal document for inscription a business letter. Focus on clarity and transparency- a letter should be written in a way that the reader will comprehend the intended meaning. It is good to use reduced words- short sentences are the finest unless the writer is writing for scientific or academia world. The latest jargon should be avoided- the business letters should be simple.

Reference

Founders Guide. (2019). Common Mistakes of Writing Business Letters and How to Avoid Them. Founder's Guide. Retrieved 29 April 2020, from http://foundersguide.com/writing-business-letters/