Project Management Tracking Approach and Its Offering to Electrical Engineering and Energy Saving Projects

Introduction

Since the past, people engage in various projects innovations. Projects have some distinctive traits which separate them from other normal work. However, they are temporary in nature. Projects are mostly indicated by their starting and ending date. This period is essential since it helps an organization to understand various activities that should be engaged. Based on the schedules and the nature of a project, the program can take up to ten years (Dressler et al, 2016). In an organization, projects are essential activities that help to introduce new products. Product introduction is a critical activity that helps to maintain customers. Furthermore, it helps a business to survive in a competitive environment. A project is complete once the goals and aims are fulfilled. Therefore, planning and management are essential to ensure that these goals are achieved (Verzuh, 2015). Lack of effective planning and management techniques subjects' project in risk leads to failure. In nature, projects are unique, hence, they require particular management techniques. Projects are important in the field of electrical engineering since they help to form a ground for innovation (Ding et al, 2019). For instance, in the field of engineering, the energy-saving technique has been a critical activity in a project. Engineers try to engage themselves in various practical activities to ensure that their products use low energy.

Electrical projects require a huge amount of money to be completed. This cost includes all expenses that are used to provide the materials and other human resources when the projects are running (Turner, 2016). Therefore, it is the role of project managers to ensure that they balance money effectively to avoid running out. Additionally, project management ensures that money is not underspent because it may affect the kind of resources available for project operations (Desha, Robinson, and Sproul, 2015). According to most organizations, project managers emphasize the principle of "using it or losing it" to ensure a project is well funded. In most cases, projects receive a huge amount of money; therefore, it is the role of project managers to plan on how to allocate the fund. Poor money allocation may facilitate a project failure due to a lack of necessary materials such as specialists (Crespin-Mazet, Romestant, and Salle, 2018). There are several claims that some projects have failed in the final steps due to poor budget planning. In commerce, money is a limiting factor, and thus, all activities that use these resources require effective management. Most energy-saving projects can take a long period before they are complete. Project management ensures that enough money is supplied so that all activities are kept running (Walker, 2015).

Quality is another critical aspect projects management tries to achieve. Quality is an integration of standards and criteria that an emerging saving project is required to portray. The effectiveness of a project is determined by quality achievement. Poor project management can lead to low-quality projects due to failure in the allocation of resources (Faheem et al, 2018). A product must perform as expected so as to fulfill its standard requirement. Therefore, if a project does not handle all the problem that is required, then it may be perceived as a low-quality project. Effective project management ensures a project delivers the benefits and values expected (Cho, Park, and Kim, 2018). Additionally, a project must meet other value requirements such as maintainability, and reliability to be classified as high quality. In most organization, project management has a quality assurance department which measures and evaluate the quality of all energy saving products (Fanson et al, 2018). This evaluation helps an organization to provide confidence that the activity will fulfill all the requirements. In most cases, introducing low-quality products subject an organization into a risk due to low sales rate. Customers mostly look for products which will offer the best services (Chen and Landry, 2018). For instance, if an energy saving bulb has a low lifespan, most customers may opt to shift to other products which will last for a long. Additionally, quality is achieved through effective engagement of all activities which are highlighted in the planning forum. It is the role of projects managers to ensure all procedures and materials are followed and used effectively (Ye, 2018).

Every new product is associated with many risks leading to a negative effect. In a project, there is a probability that activity may lead to a negative impact. For instance, a bulb project may produce rays which will have negative effects on human skins (Fonseca I Casas et al, 2016). Therefore, projects management ensures that a product has little negative effects before being taken to the market. This activity is done by integrating various probability the event may take place based on the current performance (Burgers, 2018). Effective project management reduces the rate of risk that a project is exposed by ensuring that all material and activities are effectively followed (Zhao, Chen, and Chang, 2016). High-risk potential subject a project to a high failure. Due to huge resources incorporated, project management ensures that common risks are highly minimized to avoid unnecessary loss. It is the role of project manager to identify potential risks which may affect the success of a project (Charles, Schmidheiny, and Watts, 2017). Additionally, project management helps to understand ways on how to avoid these risks to boost the chances of project success.

In every activity that one engages, time is an essential factor that one should consider. The time frame that a project will take to be complete is another crucial role in project management. As such, time is the most common problem in a developing project. This mostly occurs due to poor time planning whereby a project misses its deadline (Bricca et at, 2017). Additionally, a project may take more time than required. Time frame requires a careful approximation. Project management helps to track the progress of a project, and thus, managers can easily identify and approximate the remaining time. Therefore, in case there is an extra resource needed, managers can easily organize on how to provide all materials. Time also affects how resources are allocated in a project (Binder, 2016). For instance, time may illustrate how a product may be expected and how many experts are required when the product is at a particular level. Using a time frame, managers can explain how a project is performing. As such, it can help to explain whether a project is trying to achieve its scope (Frefer et at, 2018). In most cases, a project is given a certain duration before it is complete. Thus, if the duration is almost over and little change has taken place, management can easily analyze and explain what should be done. For that reason, project management is an essential factor that controls a project based on time movement (Timilsina, and Shah, 2016).

During the whole process, project management must ensure the required knowledge and skills are incorporated. Skills and knowledge are approaches that are needed when carrying out an activity. Therefore, project management ensures that all resources that are used in a project meet the requirements (Gomez-Exposito, Conejo, and Canizares, 2018). Additionally, skills and knowledge help experts to follow and apply all rules that are required. Governments have also rules which must be followed to ensure the welfare of citizens is maintained. Every organization has its rules and guiding principles which need to be fulfilled. Lack of knowledge and skills in a certain field can subject a project to failure (Archibald and Archibald, 2016). Human resources that are deployed in the project must have achieved a certain experience and academic requirement to ensure all procedures are highly followed. In most cases, electrical projects are more complex and thus, they require specific skills (Goodsell et at, 2018). This complexity makes the project managers recruit only those individuals who have high experience level. In some case, some companies are forced to hire experts outside a country to ensure that all necessary activities are carried out (Hirschhorn, 2018).

Project management is also mandated to determine and understand the environment. These are factors such as cultural, social, political, and much more within the working environment. Project management must ensure that all these factors are maintained (Andrisano et al, 2018). Integration of these factors may influence the acceptance of a project within communities. For instance, if a project violates the cultural policies of a certain community, people may protest and hinder its development. In some cases, some project violates some cultural and international policies due to misunderstanding or ignorance. After the product has been released in the market, it fails due to environment violation (Keegan and Den Hartog, 2018). How a project is received is influenced by the cultural practice of a particular area.

It is also the role of project management to set a plan that will be used in a project. This is associated with the scope to integrate throughout the whole process (Kerzner and Kerzner, 2017). This planning is highly associated with the goals and objectives that the project wants to attain. Planning is then followed by monitoring and controlling. Monitoring and controlling entail the assessment of all activities that are taking place (Andersen, 2016). Monitoring helps the organization to respond and tackle any issue that may occur during the period. After all, activities are done, it is the role of project management to close the whole process and explain the results to organization management. These processes help the management to understand if the objective of a project has been attained (Tariq et al, 2019). Therefore, organization management can make any decision based on the final product.

Additionally, it is the role of project management to ensure there is free communication between individuals involved. Communication affects how people handle problems in a project. Therefore, promoting clear and unambiguous ways of sharing ideas increases the chance of a project's success. Data recording helps to keep people informed about how various activities are going (Kiravu, et al, 2018). Additionally, it is the role of project management to set an outline which illustrates what is expected from them. If project members are not aware of what is expected, there is a high chance that the activity will fail (Talman, 2018). Furthermore, project managers should also understand what staff is doing. These actions create an environment which is easy to monitor how a project is going. An organization needs to be updated on what is expected is going on in the project (Krarti, 2016). This helps to negotiate in case there are extra materials needs. Good communication creates an environment which motivates workers to work hard toward the achievement of the goal (Lechler and Yang, 2017). In some case, management uses some rewards to motivate workers who are working on a project. This action is achieved due to good communication between all parties involved (Zhou, Fu, and Yang, 2016). Integration is one of the critical activity that can be used to solve problems (Kumar et al, 2016). Integration brings various ideas together thus, creating more effective ways of solving issues.

In a project, resources are...