Paper Example on Communication: Key to Effective Management and Relationships

Paper Type:  Essay
Pages:  6
Wordcount:  1597 Words
Date:  2023-07-21


Communication is a crucial aspect of human life, as it allows one to express him/herself, and to build healthy relationships with others. In management, communication makes planning, organizing, leading, and controlling possible. For example, it helps managers inform, clarify, and advise employees on the tasks to perform. Also, communication improves individual attitude towards work, thereby boosting motivation. Communication serves as a source of information; therefore, it helps managers and their employees to make quality decisions. Communication promotes socializing, thus encouraging teamwork. As a result, employee performance will be optimized. In different levels of hierarchy, communication helps to enforce various guidelines, principles, and policies. Therefore, it makes the management process easier, thus increasing job efficiency (Juneja, 2015). The communication process is similarly vital in organizations, as it improves performance, adaptability to changes, and profitability (Winarso, 2018). The process enables various parties within an organization to obtain information, interpreted it, and uses it to facilitate their operations (Winarso, 2018). Therefore, just like other businesses, banks can benefit from adopting effective communication.

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The communication process can use different means and channels. The most common methods used in the banking sector are emails, reports, presentations, telephoned meetings, and face to face communication. For sufficient flow of operations, bank managers should take advantage of the techniques, and communicate to their employees regularly and adequately. Consequently, workers in the banking industry will be more productive, as they will embrace teamwork and confidence in operations (Nwata & Edwinah, 2016). According to Baltezarevic, V., Baltezarevic, R., and Jovanovic (2016), modern technology has affected the role of traditional management in the banking industry, which has resulted in minimal effective communication (Baltezarevic, V., Baltezarevic, R., & Jovanovic, 2016).Unlike traditional models, businesses are becoming more virtual; teams work across organizational boundaries with the help of modern technology. The past decades, computers and the internet have changed how bank leaders communicate with the teams, which has resulted in minimal face-to-face communication. However, electronic means also requires practical communication skillsto enable members to understand their roles and how the team should function (Shrestha, Parajuli, & Paudel, 2019). Baltezarevic, V., Baltezarevic, R., and Jovanovic (2016) argued that establishing social relationships between managers and leaders is not possible without physical contact.On the contrary, most institutions rely on written and electronic messages for communication (Shrestha, Parajuli, & Paudel, 2019). Leaders are continually facing challenges due to communication failures despite the extensive use of information technology.

Foundation of the Study

This study is designed to investigate the impacts of effective communication by leaders on employee outcomes. Qualitative and quantitative analyses are done in this paper to test the hypothesis, which is, senior leaders' failure to communicate effectively impacts the morale and ethics of how employees in the banking industry complete assigned tasks. While most managers are aware of the importance of timely, accurate, and transparent information, some are not keen on quality and quantity (Winarso, 2018).If this problem is not solved, it is likely to affect leadership in the banking industry adversely.This study aims to discover the impacts of ineffective communication between leaders and employees in the banking industry and how they can overcome the challenges to grow in the current competitive environment.

Background of the Problem

Effective communication between leaders and their subordinates is essential for proper management. It is the key means leaders can use to solve problems, convey ideas, directions, negotiate, and motivate their employees. Moreover, through communication, an employer has a significant impact on the employees' behavior (Susworo, 2019). Hence, inadequate or inefficient communication can have detrimental effects on work output, conduct, and morale. A study by Shrestha, Parajuli, and Paudel (2019) revealed that in the banking industry, effective communication strengthens interpersonal relationships with workers, which in turn improves the quality of service and customer satisfaction and retention. While most banks strive for optimal performance and profitability, some are held back by ineffective communication due to organizational, personal, and job barriers. Personal barriers include gender differences, temperament, and culture. The job barriers are job monotony and personal-personal-work life balance, while the organizational ones are physical separation, internal politics, technology, and existing communication approaches. Other factors include failure to give sufficient details or background information and using an inappropriate communication medium. Conclusively, these factors can result in adverse effects on employee productivity and business performance. While most researchers agree that ineffective communication can have detrimental effects on a business, the actual implication of the problem on the employees in the banking sector remains an understudied area. This study aims to narrow this gap and to provide a framework for future related works.

The banking industry is facing several challenges that must be overcome under good leadership. In the modern era, the banking industry is undergoing radicle shifts caused by changes in technology, changing business models, competition from financial management startups, changing regulations, and compliance pressures. A study by Sharma (2019) revealed that with the current advancements in technology, more customers are shifting to internet banking. Therefore, the traditional banking sector is under intense pressure to evolve to counter the competition from financial technologies(FinTech) for optimal customer satisfaction (Sharma, 2019). FinTech has minimized physical banking facilities' necessity, leading to the closing of many branches in the world. According to Rootman and Cupp (2016), the competitive pressure from new innovations is making it hard for banks to gain strategic advantage through their existing products. Banks have modified their models and products to achieve their goals in the dynamic environment (Rootman & Cupp, 2016). The industry needs effective leadership and strategic communication more than ever to adapt to the changes mentioned above.

The Problem

The general problem to be addressed in this study is ineffective communication between managers and their subordinates, which results in low morale, abidance to ethics, and performance. According to Mohanty, A., and Mohanty, S. (2018), communication is not only important as a way of passing information, but also a tool that managers can use to promote teamwork, and motivate workers to achieve the organizational goals. Unmotivated workers are likely to perform poorly, leading to lower profitability. Nevertheless, most bank managers lack effective strategies to motivate and communicate with their workers (Wade, 2019). Lim and Lau (2017) stated that the primary cause of this problem is the actual power distance in many sectors, which affects the employees' behavior and business culture significantly. The specific problem addressed in this study is the failure by leaders to communicate effectively with their employees in the banking industry in developing countries, resulting in low morale and affecting the ethics of how they perform assigned tasks.

Research Questions

The questions selected in this study aim to investigate ineffective communication among leaders, its impacts, and how the problem can be mitigated. The qualitative questions are open-ended to ensure that the research is not restricted to specific answers. The quantitative questions will be used in statistical analysis to understand the nature of the problem, and the magnitude of its impacts.

Qualitative Research Questions

  • How do leaders fail to communicate effectively with their subordinates?
  • What leadership practices can promote communication between leaders and workers?
  • What leadership practices discourage communication between employees and leaders?
  • What personal, organizational, and job-related factors minimize effective communication in the banking industry?
  • How do these factors manifest themselves?
  • What ways can curb the challenges associated with the factors?
  • What is the most appropriate way to deal with the problem?
  • How do the organizational structure and the diversifying nature of commercial banks limit effective communication?

Quantitative Research Questions

  • What is the relationship between leadership style and employee motivation?
  • How does the organizational structure affect communication between leaders and their subordinates?
  • How does this problem affect employee performance, morale, and abidance to ethics?

Nature of the Study

Research Paradigm

A scientific study can use the positivist, interpretivist, or critical research paradigms. Through the positivist approach, a researcher aims to understand a given aspect through observation, experimentation, and reasoning based on experience (Kivunja& Kuyini, 2017). The interpretivist, or constructivist paradigm focuses on understanding human experience by analyzing a viewpoint and interpreting it (Kivunja & Kuyini, 2017). The critical or transformative model examines social, economic, and political issues that might lead to struggles, conflicts, and social oppression, to promote justice (Kivunja & Kuyini, 2017). Since this study focuses on answering underlying assumptions, the positivist research design will be more applicable. Consequently, background research will support the questions, which will help in the formulation of a hypothesis to be tested through experimentation. If the procedure works, the data obtained will be analyzed to draw valid conclusions.

Methodology. This study will use qualitative, quantitative, and mixed research methods. Consequently, the data collection methods to be used include interviews and open-ended questionnaires and surveys. Both the qualities and quantitative methods will involve 30 participants selected non-randomly from a specific group. For acceptable results and analysis, the study will require at least a 70 percent response rate. Existing primary research articles published between 2016 and 2020 will be used to provide data to support this study. The qualitative method will be used to gain contextual knowledge about the impacts of communication on employee empowerment and performance. The quantitative approach will be used to obtain generalizable knowledge on the effects of poor, ineffective communication by leaders to their subordinates on work performance and morale. The qualitative data will be analyzed through the content, thematic, and discourse approaches.

Research Designs

This study will utilize three research designs: flexible, fixed, and mixed approach. The flexile method will help to explore the open-ended qualitative research questions for primary data collection. The fixed approach will help to collect statistical data, which will be analyzed to determine whether or not the study hypothesis is valid by answering the close-ended quantitative research questions. The combination of both approaches...

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