Improving Office: Employees' Voice & Cost Considerations - Report Example

Introduction

This report is based on the directive of the general manager of HCT on the need to improve the office in HCT. This report is based on employees survey and the cost of the improvement in line with the budget of 63,000 USD from the human resource.

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Executive Summary

Before a company makes any changes , it is ethical and highly recommended that the concern of the employees are heard. The employees are always the backbone of any business organization and determine any future success or failure in ventures. There is a saying that, happy employees are productive. The survey conducted on the employees of the company, gave each employee a chance to choose what they taught constituted change. A bigger section of the employees suggested that a bigger office was what they needed the most. The second section of majority employees thought that a better and a wider parking space would be a bigger improvement in the company. Based on the survey questions which had been provided, the least number of employees preferred the improvement of the cafeteria .There was a small number of employees thought that purchasing new computers would be the best idea of change.

The number of preferences per percentage was as follows

• Bigger Offices-56%
• More parking space-34%
• Better Cafeteria -7%
• New Computers-3%

The highest number of employees chose the need to have bigger offices. The opinion of the majority should count but the budget of 36,000 USD, provided for the change needed to be considered too. A research on the preferences and their costs to start them .A report on the costs and the quotations for each area of improvement are as follows-

• Bigger offices-90,000USD
• More parking-50,000 USD
• Better Cafeteria-10,000 USD
• New computers-30,000 USD

Analysis of the Findings

The findings show that the company is unable to meet the nee of the majority of the workers who needs a bigger office. The market cost of the project is three times larger than what the company intends to use. The company could have settled for the setting up of a better cafe and even provide more computers as a way of improving the offices. The majority opinion is however, the expansion of the work place.

Recommendations

The management should consider starting by increasing the car parking area, and increase some computers .The budget would still be enough for it to cater for the cafeteria. However if the decision of the majority is to be followed, then the company would have to get a different source of funding and add up to the existing budget .In a situation where the needs of a majority of the employees is to be chosen and the company has no other means of funding the preferred project, the project can be postponed for a foreseeable future to allow the company grow the budget. There can be a meeting with the employees to determine if there can be settling for a project which is less costly and be satisfied with the little progress.

Causes of Work Related Stress

Executive Summary

Stress is always caused by many psychological disturbances at the place of work. It depends on the roles that a person plays in a company or an institution. Causes of stress among employees cannot be the same as those of a manager who is at a more senior position.

A report on the causes of stress among a majority of employees included alot of work in the company, long working hours , lack of support from the management and even the tensed atmosphere of work.The representations in percentage is as follows:

• High work-80%
• Long working hours-68%
• Lack of support-30%
• Tensed atmosphere -16%

According to the survey many workers complained of a lot of work assigned to them.

The managers in the survey had different causes of stress in their occupation as managers. Absence of employees was the main reason which had 90% .Production of substandard low quality work was the second cause of stress scoring 70%.50 and 30% , claimed loss of motivation and missed deadlines as the main causes of stress respectively.

Analysis of the Findings

The main reason why over working causes stress among the workers is because of its tendency to cause burn outs. The workers need to be relieved from unnecessary tasks which could make them weak. The employees have families and sometimes have to do family errands. Working for longer hours makes they loose touch with their families making them loose the joy of having a private life(Khamisa.etal,2015). The managers have the largest responsibility of ensuring that a good quality of work is delivered on time. The delivery of quality work is affected by absence of employees and even missing of deadlines. They incur losses and blames. This cause psychological torture hence inability to focus on the current work

Recommendation

The companies and employers should always moderate the work assigned to the employees so that they may have enough rest and avoid fatigue which could result to a burn out. Working hours should be set as per the law and the workers should not be pressurized to stay for longer hours .The employers should try create a bond with individual employee and appreciate them for the contribution. The workers should always report to work punctually and deliver quality work on time to avoid stressing their managers. Rules should be set to guide these recommendations.

Development of High Field College

Executive Summary

The need for the development of the college is line with the needs to provide a high quality standard. Finding the right contractor to perform the upgrade required an analysis of the statistics provided by past clients , compare them and know from the satisfaction of the customers how they have provided their previou services.

The students who were interviewed in a survey to know the best project to start in the school were 500

45% of students wanted a sports center ,5%wanted an art Gallery while 25% and 15% of the students wanted a theater and a running track.The majority of the students wanted a sports center which would be costly. The best company was needed to ensure the safety of the students participating in the sport in future.

Analysis of the Findings

Sports centers or facilities are the most important amenities in scholastic institutions, this is because the sports facilities attract the students and visitors in an institutions. A good sports amenity situated in a college conducts a message to incoming visitors that, the institution is diligent and dedicates itself to the provision of a friendly and healthy surrounding for the students. Most of the college students are typically teenagers or the young youth which makes an ideal age or period in building their personality and their talents including their sports skills, arts, etc.

Art Gallery

It is well accepted and appreciated that the art galleries or museums situated in some universities, colleges, technical institutions or any other scholastic institutions are very meaningful, valuable and vital cultural amenities for the host institutions and the communities that are always there to provide the needed support to them. The growth of the campus or the scholastic institutions is has a very high correlation with the development of the higher education. Every scholastic institution should intent to give promotion to interests in cultural quest through developing the significant art courses and cultural motion or activities.

A practical level of the importance of the development of art galleries in the school is the Virginia's Clinician's Eye program that makes use of art to teach the medical learners the pattern recognition and visual recognition, while other medical schools use the paintings to help learners have a better empathy with the patients.

Renew Development company was the most suitable company to undertake the project of all three companies selected. It had a higher rating based on client satisfaction.It had 75% score.Recommendation

Based on the analysis of the choices of the students and the choices of the companies, the recommendation would be for the creation of the sports center which would cater for the sports needs of all the students.

Reference

Khamisa, N., Oldenburg, B., Peltzer, K., & Ilic, D. (2015). Work related stress, burnout, job satisfaction and general health of nurses. International journal of environmental research and public health, 12(1), 652-666. https://www.ncbi.nlm.nih.gov/pubmed/25588157